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Farming Your Way to Success: How to Make Real Estate Letters Work

August 18, 2023

Finding the right marketing strategy can often feel like looking for a needle in a haystack. Among the most effective strategies is a technique known as real estate farming, which involves regular communication with potential clients in a specified geographic area. 

One popular method of real estate farming involves sending real estate letters to prospective buyers and sellers. It builds familiarity and trust with your audience over time.

Real estate letters, or farming letters, serve as a direct line of communication between agents and potential clients. These letters introduce real estate professionals to their potential clients. But beyond that, it also provides the latest news and valuable insights into the local real estate market. 

Eighty-eight percent of homebuyers rely on real estate agents to sell their homes. Given this, it's clear that real estate letters are critical in lead generation for your real estate business.

So how do you make these letters work?

Key Takeaways

  • Regular communication helps build familiarity and trust with your audience, making you their go-to expert when they have real estate needs.
  • Each letter should provide value to its recipients. Position yourself as a helpful expert rather than just another salesperson.
  • Personalizing your letters as much as possible can increase their effectiveness. 
Use our AI-writing tool, SmartCopy™, to help you write the most effective and data-backed copy for reaching prospective clients!

Tips for Crafting the Perfect Real Estate Letter

While having a variety of templates is essential, understanding how to tailor each letter to your potential clients is just as crucial. 

Here are some critical strategies for creating a real estate letter that gets results:

Understand your audience

Every potential client is different. Understanding their needs, interests, and possible pain points is crucial for crafting a letter that will resonate with them. Tailor your content to address these unique factors, making your letter more engaging.

Be professional yet personal

While maintaining a professional tone in your letter, try to add a personal touch. Using the recipient's name and personalizing the content to their situation can make your letter more effective. For a more personal touch, send them a handwritten farming letter.

Use clear and concise writing

Avoid real estate jargon that could confuse readers, and make your points as straightforward as possible. Long, complex sentences risk losing readers' interest.

Incorporate a call-to-action

Every letter should include a clear, strong call to action (CTA). Be explicit about what you want the reader to do next, whether it's calling you, visiting your website, or attending an open house.

Provide contact information

Remember to include your contact details. Make sure they have a way to connect with you in case they decide to sell or buy a property. Leave your work phone number, email, and business address. Consider having your social media profiles and website URL for added convenience. 

For example, add a link to your LinkedIn profile to give them a quick overview of your professional credentials. Note that 38 percent of real estate clients come from social media. 

Leverage high-quality templates

Sending tons of real estate farming letters can be time-consuming. You don't want to waste precious time making each one of them. Using real estate farming letter templates can make your process more efficient. Plus, it's great for making them more professional. Customizing a well-crafted template can save you time and improve consistency across your letters. 


Ensure your letter is free of typos and grammatical errors before sending it out. This attention to detail reflects your professionalism and respect for the recipient.

Include testimonials

Whenever possible, include testimonials from satisfied clients. Having these in your real estate farming letters is a powerful strategy for demonstrating your value and success as a real estate professional. Testimonials from happy clients substantiate your claims of professionalism and effectiveness and build trust and credibility. 

Remember, a single powerful testimonial can speak volumes about your abilities and reputation as a real estate professional. Collect feedback from your clients after every successful transaction and add them to your real estate farming letters.


Following up after sending a real estate farming letter is crucial to keep the conversation going and build relationships with potential clients. The follow-up process involves reaching out to the recipient after they've received your letter to ensure they've read it and answer any questions they might have. This action shows you are proactive and genuinely interested in serving their needs.

Timing is crucial. Aim to follow up within a week after the letter has been received. It gives the recipient enough time to digest the information, yet it's still within a timeframe when it is fresh in their minds.

Best Real Estate Farming Letter Templates To Use

To get started, have a variety of real estate farming letter templates on hand. Having these templates ensures you're prepared to reach out to different types of clients and address various real estate topics.

Real estate agent introduction letter

As the name suggests, an introduction letter is your chance to make a first impression. It is an opportunity to present your qualifications and discuss how you can assist potential clients with their real estate needs. It also encourages them to take the next step: to book a no-obligation consultation.

This letter should include your contact information, like your phone number and email address. Think of your letter as your business card. 

Here's a sample template you can use. Tweak it as necessary. 

Dear [Recipient's name], 

I hope this message finds you well. I'm excited to introduce myself to you as your dedicated local real estate consultant, [your name]. My expertise lies in property acquisition and sale, and I have specifically tailored my skills to support our vibrant community.

I understand that real estate decisions can sometimes be complex and overwhelming. I'm here to clarify, simplify, and provide you with the most beneficial options. I am available at your convenience if you have any questions, want to explore potential opportunities, or discuss your next steps.

I look forward to working with you and being a trusted partner in your real estate journey.

Best regards,

[Your name] 

If you have any brokerage accreditations and certifications, include them in your letter. 

Market update letter 

Market update letters provide recipients with insights into the local real estate industry. This could include current housing trends, average asking prices, the number of homes sold, and market predictions. 

By providing such data, you establish yourself as an expert on the local market and a trusted resource. 

Here's a sample template you can use: 

Dear [Recipient's name], 

I hope this letter finds you well. As a local real estate professional, I wanted to provide an update on the current state of our housing market. 

[Include relevant market updates here.] 

If you're considering buying or selling a home, now may be a suitable time. For more information, don't hesitate to reach out to me. 

Best regards, 

[Your name] 

Ensure the market update is in bullet form or a format easily digestible or scannable. 

Event announcement letter 

Event announcement letters notify homeowners about upcoming events like open houses, community gatherings, or homebuyers' seminars. Sharing such information allows you to stay top-of-mind for homeowners while fostering community engagement. 

Use this real estate prospecting letter template: 

Dear [Recipient's Name], 

I am excited to announce a [event] happening in our neighborhood on [date] at [location].

[Provide details about the event]

Hope to see you there!


[Your name] 

Send the letter at least two weeks before the scheduled event. Ideally, you'd want them to send an RSVP for the event so you can have an overview of how many guests you are attending. It's also a good opportunity to get their contact numbers before the event. 

Home improvement tips letter

You can share valuable information in these letters, such as home improvement or maintenance tips. From seasonal maintenance tasks to innovative renovation ideas, providing this information helps you soft-sell your services while being helpful to homeowners.

Here's a sample template: 

Dear [Recipient's name],

As a real estate professional, I often come across valuable tips for home maintenance and improvements. 

[Provide tips here]

If you have specific maintenance needs in mind, do let me know! I'd be happy to find more tips and suggestions curated just for you. 

Your trusted realtor,

[Your name] 

To make this real estate farming letter more effective, tailor the tips based on your recipient's pain points. For example, provide home maintenance tips for winter if the area is known to experience harsh winters. 

Preforeclosure letter

These letters are carefully crafted communications sent to homeowners in the preforeclosure stage. The goal is to offer your real estate services to help them avoid foreclosure and sell their property before it's too late.

You can use this template: 

Dear [Recipient's name],

I hope this letter finds you well. In the world of real estate, circumstances can quickly become overwhelming and even a bit frightening, mainly concerning matters such as preforeclosure.

Having noticed that your property is potentially heading towards preforeclosure, I'm reaching out to help you navigate this complex situation. With my professional experience and deep understanding of this industry, we can explore many options to help you avoid foreclosure altogether.

Sometimes, the prospect of discussing such sensitive issues can seem intimidating. My primary goal is to provide support, guidance, and, most importantly, viable solutions. 

Please understand that you are not alone in this. Many have walked this path before and have come out stronger and wiser on the other side. My sincere hope is to assist you in doing the same.

Please reach out to me at your most convenient time. Whether you have questions, concerns, or wish to discuss potential strategies, know that my door is always open. I am here to help, and together we can find the best course of action for your unique situation.

I look forward to hearing from you soon.

With utmost sincerity,

[Your name]

Sending this real estate farming letter can be tricky since you don't want to sound like you only want to make a sale. Craft your letter in a way that sounds emphatic and helpful. 

New listing letter

A new listing letter announces new properties on the market. This strategy showcases your activity in the local market. It also attracts potential sellers who see you actively selling homes in their neighborhood.

Dear [Recipient's name],

I am thrilled to announce a new listing in our neighborhood!

[Provide details about the new listing]

Feel free to contact me if you have any questions or would like to view this home.


[Your name] 

When wording your new listing letter, also include features about the neighborhood. Remember that you're not only targeting home buyers. You also want to get the attention of potential home sellers.

Expired listing letter

An expired listing letter targets homeowners whose property listings have expired without a successful sale. The letter offers your services and expertise to assist in successfully selling their property.

Here's a good template to use:

Dear [Recipient's name],

I noticed your property listing expired recently. If you're still interested in selling your home, I can offer a fresh approach. I'll help you achieve your real estate goals.

Feel free to contact me at your earliest convenience.


[Your name] 

FSBO prospecting letter

FSBO (For Sale By Owner) prospecting letters are sent to homeowners attempting to sell their property independently. The goal is to highlight the challenges of FSBO sales and demonstrate how a professional real estate agent can add value.

This prospecting letter template has secured high-quality leads:

Dear [Recipient's name],

I noticed that you're selling your property on your own. While this can be rewarding, it can also be challenging. I have helped many homeowners in your position by providing professional real estate services that have led to successful sales.

If you're interested in learning more, feel free to contact me.


[Your name] 

Keep in mind that FSBO sales made up 10 percent of home sales in 2021. Highlight that while they may save a lot of money, it's still not advisable because it may also cost them. Mention the latest statistics. For example, median FSBO homes were sold less than the median sell price compared to those sold by a realtor.

Just sold or just bought letter

These letters inform recipients about the properties sold or bought in their area. It's an excellent opportunity to demonstrate success and prompt homeowners to consider selling their homes.

As a starter, you can use this template:

Dear [Recipient's name],

I am pleased to announce that a home in our neighborhood was just [sold/bought].

[Provide details about the sale]

If you're considering buying or selling a home, I'd be happy to help you achieve your real estate goals.


[Your name] 

Make the letter more effective by making it sound like they are missing out on something if they're not working with you. 

Holiday or seasonal letter

Sending letters during holidays or specific seasons can help maintain regular contact with homeowners. These letters may include well wishes or updates on how the real estate market typically fluctuates during that time of year.

Dear [Recipient's Name],

Happy [holiday/season]!

[Include a relevant message about the holiday or season]

Remember, if you have any real estate needs or questions, I'm just a phone call away.


[Your name] 

These are just general outlines. Be sure to tailor each letter to your specific demographics and personal style.

Pro Tip Don't just send the same type of real estate farming letter over and over. Mix up your content to keep it fresh and engaging. One month, you might send a market update, the next a home maintenance tip, and the next a community news update. Offering various content can cater to the different interests of your audience and make your letters something they look forward to receiving.

Establish Local Market Dominance With Real Estate Farming Letters

Real estate farming letters are more than just a means of communication—they're an opportunity to build relationships, provide value, and establish your brand within your chosen geographic area. Create a lasting impression and position yourself as your community's go-to real estate expert by consistently delivering valuable content through these letters.

No matter your level of expertise, always enhance your marketing efforts and lead generation with the right suite of tools. Sign up today!

Explore our suite of cutting-edge tools at Addressable to help you reach potential clients more effectively. Don't miss this opportunity to transform your real estate strategy—get started with us now!

FAQs on Real Estate Farming Letters

How often should I send real estate farming letters?

The frequency can vary, but many successful agents send farming letters monthly. The goal is to maintain consistent contact without overwhelming recipients.

How can I measure the success of my real estate farming letters?

The success of farming letters is often measured in long-term gains like increased referrals and higher recognition in your target area. However, you can also track direct responses, such as calls or emails you receive in response to your letters.

Should I include promotional material in my farming letters?

The main purpose of your farming letter should be to provide value and build relationships. But it's also an opportunity to subtly promote your services. So, yes, you can include promotional materials, such as real estate flyers, in your real estate farming letters.

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Can I test a small number?
We’ve learned through testing that the minimum sweet spot for generating listing leads is 1,000 cards. Less than that won’t deliver the results you want . Our goal is to set you up for success and demonstrate clear value with every dollar you spend on handwritten cards.
How does Addressable work?
With our proprietary technology, an actual ballpoint pen is pressed to heavy card stock using a realistic human font. Our end-to-end process is carefully designed so that there are no marketing “tells or tip-offs.” Each homeowner who receives a card will believe you took the time to write it.
How do you differentiate from other handwriting companies?
Addressable provides an end-to-end solution. When we produce a handwritten mail campaign for you, our goal is to generate listing leads for you. We help you stand out—and differentiate yourself—in a competitive market. Our experts craft the message, target the right homeowners, and track your results.
Can other agents mail to my area?
Nope! No other agent can market in your tiles.
Why are handwritten cards better than post cards?
Most of our agents have the option to use brokerage postcards for free or low cost. Agents choose to use handwritten cards because we get them listing leads. Brokers want their logo going out—it’s a branding play. In reality, they don’t really help your business. Postcards focus on the brokerage. Handwritten cards focus on building rapport with the homeowner and how you can be of service. Postcards often don’t make it in the door. They typically go directly into the homeowner’s recycle bin. Postcards are mailed in bulk. The USPS discards undeliverable postcards. They kind of go into the void. And you don’t get confirmation when they actually drop in the mail. Postcards are visually overwhelming. There’s no clear message why someone should pick up the phone and call you.
Do people really think these are real?
Yes! In a 3rd party blind study, participants were presented several cards. Some messages were written by our robots, some by humans. Participants were unable to identify which handwriting was done by a robot.
Can you tell me all the agents you work with?
Nearly every individual agent or team we work with does $20+ million in production, and they're very private about their marketing programs. They consider Addressable part of their secret sauce. Check out our top clients that have found success with us.