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Writing a Persuasive Real Estate Letter to Potential Sellers: Tips and Tricks

August 22, 2023

After a global pandemic, the real estate industry has become increasingly competitive with high market demands and many digital solutions available. From social media to email, reaching prospective sellers and buyers has become more accessible, making it challenging for some realtors to stand out. 

Meanwhile, despite the overwhelming array of digital solutions today, traditional strategies like direct mail continue to play a vital role in the industry. Sending prospecting letters to potential partners has provided many opportunities for realtors that no digital marketing strategy could provide. 

Read this guide to learn more about the benefits of real estate letters and the best tips and tricks for crafting effective ones. 

Key takeaways

  • Direct mail campaigns help realtors build a strong connection with their target communities by sending personalized letters to potential sellers and buyers.
  • There are various letter types that agents can send out to their target communities, offering different messages for various situations that ultimately lead to conversion. 
  • Some letters include an introduction, interest rates, and referral letters. 
  • When crafting a prospecting letter, a real estate professional must keep it authentic, short, and informative. They must also add a personal touch by handwriting these letters to make them more effective. 
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Why Write Letters to Potential Sellers

Writing prospecting letters allows real estate professionals to establish connections with potential clients, both sellers and buyers, on a more personal level. These materials enable realtors to send a more personalized message that resonates well with their recipients, addressing them by name and mentioning certain details about their property or situation. 

While practices like email marketing provide a similar effect, receiving physical letters creates a better sense of exclusivity. They will seem more tailor-fit to every recipient. 

Meanwhile, an excellent letter allows realtors to showcase their expertise without all the sales talk. Unlike many marketing strategies today, direct mail campaigns are more friendly and don't feature hard-selling techniques. Often, these letters are more understanding of their recipient's real estate needs, providing solutions to potential clients in a professional yet sympathetic manner.

Moreover, it might come as a surprise in today's digital landscape, but receiving physical letters is among the most effective ways to stand out. 

One study found that many Gen Z consumers are more excited about direct mail today than in previous years. The younger generation, often considered digital natives, is more keen on creating stronger connections with businesses through personalized campaigns. 

It's like how most of today's target audiences seek meaningful experiences with the companies they want to partner with. Through these memorable written letters, you can create such connections with them.

Types of Letters To Send Out 

Real estate professionals can leverage various prospecting letter types to attract potential buyers and sellers in different scenarios. Here are the best ones you can try.

Introduction letter 

An introduction letter helps real estate agents tap new locations and communities for potential clients and listings. It's the ideal letter type to help experienced realtors expand their reach and for new ones to enter the market for the first time. 

Crafting an introduction letter requires various crucial elements to be effective. It always starts with an introduction of yourself and the agency you’re working with. For experienced realtors, always include your years in the industry and how many houses you've sold. If you're a new agent, you can highlight your company and its standing in the market. 

Moreover, your message should be slightly generic since you’re tapping a new market for the first time. Doing so will help address both potential sellers and buyers.

Interest rates letter 

Getting pre-approval from a mortgage lender is one of the most crucial first steps when looking for a new house. Unfortunately, potential buyers don't look into their mortgage options until they start their search, leaving them clueless about how the market will affect them financially.

The interest rates letter aims to educate potential buyers with vital information and encourage them to start when the timing’s right. Since you have full knowledge of today’s real estate market, you can use that to inform aspiring homeowners when to begin their search.

For instance, if interest rates drop today, you immediately send this letter to encourage prospective buyers to partner with you and look at the current listings.

Low inventory letter

As discussed above, you can use your knowledge of the current state of the real estate market to generate more leads. Aside from educating prospective buyers, you can also use such data to attract sellers who want to enter the market. 

For instance, low inventory is critical to potential sellers because the demand for houses exceeds the market supply. There will be a bidding war among buyers, allowing sellers to command higher prices and maximize their profits. 

With your industry knowledge, you can use this letter to inform potential sellers if there's a shortage of houses or a surge of buyers in their area. You can encourage them to partner with you and put their unit on the market more effectively, increasing your leads and listings. 

Meanwhile, you can use this letter to inform potential buyers of low inventories in certain areas. A bidding war benefits home sellers but can be challenging for buyers. You can help them get a head start on in-demand houses and make winning offers before others do.

Co-marketing prospect letter

Connections and relationships are crucial to a realtor's success. Reaching out to potential buyers and sellers is an excellent way to generate leads. However, you can boost your lead generation by building a network of professionals and business owners within the community.

While scouting an area, check out all the local experts that can help you gain referrals. These include local mortgage lenders, financial advisers, inspectors, insurance agents, and lawyers. Once you've generated a list, you can send a letter to these professionals to make a lasting impression. If this letter becomes effective, these parties will refer you to prospective sellers and buyers.

Referral request letter

There are many ways for real estate agents to bring in more clients. However, nothing may be as strong as getting referrals from other people. 

Referrals are excellent for boosting real estate sales. Aside from that, they also indicate that you're becoming a trustworthy expert in the market, giving you an excellent standing in the market. These reasons and more are why you must always focus on getting more referrals, especially within your target community. 

Always maintain your relationships with previous clients. Many agents make the mistake of thinking buyers and sellers are actively recommending them after their partnership. However, since real estate is not an everyday service people require, these former clients will likely forget. 

The key is to create a network of previous clients and send these letters to them. Doing so will help refresh their memories of your services, increasing your chances of being recommended to potential sellers and buyers. Meanwhile, you might even catch them buying a new property.

Expired listing letter

For those unaware, there are cases when sellers and agents set an expiration date on their listing agreements. When that agreement expires, a deadline has passed without the property being sold and the seller refusing to renew the contract. 

There are many reasons for an expired listing. Most of the time, the agent provided poor strategies to sell the property. Often, they’re a good sign for other realtors because it allows them to showcase their real estate abilities and take over. This is where you should send an expired listing letter. 

Meanwhile, jumping at the chance to manage the listing also benefits the seller. An expired listing means the seller will start from scratch and look for a new realtor. Sending them an expired listing letter can help reduce that search and put the property back on the market.

Renter letter

Many people rent because they're incapable of buying their own homes. However, without a close eye on the market, they might be unable to determine if they're ready. You can use this scenario to write a letter and connect with renters who might be ready to finally invest in a house. 

Use this letter to educate renters about the market and encourage them to check the available properties. Some of the key details you can include in this letter are specialized lender programs and interest rates to help renters visualize whether they're financially capable.

Pre-foreclosure letter 

Like expired listings, foreclosures occur for reasons beyond the homeowner's control. These include a job loss, significant debt, and natural disasters, bringing unfortunate and taxing challenges to face.  

Regardless of the reason, one of the many effective ways to help homeowners with this problem is by selling their house before the property forecloses. This is where you’ll send a pre-foreclosure letter to offer your services and sell the houses before that deadline. 

A pre-foreclosure letter is a helpful marketing strategy because it's likely that homeowners are scrambling to know what to do before the bank or lending company takes their house. It offers an opportunity for homeowners and lenders to come to an agreement that benefits both parties without having to give up the property.

For sale by owner (FSBO) prospecting letter

For sale by owner is when homeowners decide to sell their houses without the help or representation of a real estate professional. They do this primarily to avoid paying commissions to realtors and other fees after a sale. 

Many realtors look at FSBOs negatively. However, these homeowners provide a business opportunity you can use. 

It's vital to remember that these homeowners don't possess industry knowledge and experience. That’s where you and this letter come in. Provide industry knowledge and success rates for partnering with a realtor to help encourage homeowners. Highlight services like listing, marketing, and other techniques that will help boost their selling process.

Example of a Real Estate Prospecting Letter

1. The following is an example of an introduction letter to prospective buyers and sellers.


I hope this letter finds you well! My name is [REALTOR], and I am a real estate agent from [AGENCY]. I'm writing this letter to formally introduce myself and provide you with some exciting news about today's real estate market. 

As mentioned, I'm a real estate agent with [NUMBER OF YEARS] in the industry, helping people buy or sell homes in their desired area. I've had clients in [LOCATION 1], [LOCATION 2], and [LOCATION 3], just to name a few. Now, I've come here to help your community with different real estate services. 

Whether it's low-interest rates or local market inventory, I can help you navigate through the ins and outs of the industry. 

I'm open to any inquiries you may have. Feel free to reach me through the contact information listed below. I also welcome in-person discussions to address any of your concerns. 


I'm looking forward to meeting you!


2. Here below is an example of a pre-foreclosure letter.


I'm [REALTOR], a real estate agent from [AGENCY], and I understand how navigating foreclosures can be stressful. Aside from dealing with the whole process, you still have to determine the alternatives to come out of this situation positively. 

Based on experience, a short sale is always the best alternative to foreclosure. It's where the homeowner, lender, and realtor agree to sell the house at its market value. It will be a challenging process. However, it's one that will help you through such a difficult time.

If you'd like to discuss this further or if you know anyone dealing with the same issues, you can contact me through the details below. I would be more than happy and willing to help out.


Best wishes,


Tips for Writing Letters to Sellers 

A prospecting letter can make or break a realtor's marketing campaign. It's not just about sending letters to prospective buyers or sellers. You must include certain factors in your letter for it to be successful. 

Here are some of the tips you must follow.

Be authentic

An effective real estate letter must be sympathetic to potential buyers or sellers. 

Think of it as a communication tool rather than a sales material. That means turning off the salesman's tone and talking with potential clients like a new next-door neighbor.

Most of the letters mentioned above require you to showcase your expertise in the field. When you do so, you must provide solutions using a tone that conveys a sense of genuine care. 

For example, homeowners going through foreclosure face a stressful situation. Writing your letter like a concerned party will help them appreciate your proposal more, seeing you as a compassionate person wanting to help out.

Add a personal touch 

One way to elevate your campaign's authenticity is to add a personal touch to your letters. The best way to do this is to handwrite your letters to your recipients. It may be tedious, but it helps create that sympathetic character you must go for. 

Fortunately, there are various alternatives you can take advantage of, especially if your busy schedule doesn’t permit you to write so many letters. Some service providers use innovative technology to offer realistic handwritten letters to clients. You can also play with fonts to print out letters with seemingly real-life characters.

Showcase your expertise

As discussed in the notes above, showcasing your expertise is crucial to these marketing materials. You must share vital information with potential clients, from mortgage options to market trends, regardless of the type of direct mail campaign you're launching. 

Aside from sharing industry news, you must also highlight your previous accomplishments. Always jump at the opportunity to showcase how many houses you've sold in a certain period or any similar achievements.

Highlight the benefits

Besides showcasing your industry expertise, you must highlight the benefits of partnering with a real estate professional. Many homeowners are reluctant to hire a realtor because they fear the costs that come with it. 

You can ease their worries through these letters by emphasizing the benefits of collaborating with an expert. For instance, you can share how realtors can help them buy houses at a reasonable price, connect with the right buyer, and remove the overall hassle from the process.

Include a call-to-action (CTA)

A real estate letter must end with a catchy call to action, like any other marketing strategy. This is vital to telling recipients what to do next, taking them one step closer to their dream house or a potential buyer. 

The best CTAs that fit real estate letters don't feel too persuasive. For instance, don't push the readers too hard on buying or selling a house. Instead, invite them to discuss the potential opportunities that might be perfect for them. 

Of course, don't forget to include your contact details as part of your CTA. That way, recipients will know how to reach you if they are interested.

Keep the letter short 

The last thing you want to do is bore prospective buyers and sellers. The key to a successful real estate letter is to keep it short but filled with insightful information. Remove all unnecessary details and ensure all elements mentioned above are included in the letter. 

Pro-Tip: Always proofread your work before sending it out to your target recipients. An error in your letter will undermine your professionalism and credibility in the industry. That's why you should always edit your work and ensure there are no grammatical and formatting mistakes. 

Connect With Sellers in a More Personalized Way 

With today's overabundance of digital marketing solutions, one print strategy remains effective at tapping communities and converting potential clients. Sending handwritten letters through direct mail enables realtors to showcase themselves as authorities in their niche while also presenting themselves as friendly industry partners. 

Check out Addressable today to learn more about their game-changing greeting card solutions. Through various smart technologies, we can provide you with multiple tools that elevate your real estate marketing.

Boost your real estate prospecting efforts with handwritten letters. Contact Addressable today and get your message across in a more personalized way. 

FAQs on Writing Persuasive Real Estate Letters to Potential Sellers

Is it okay to use a template for prospecting letters?

Various prospecting letter templates are available online. You can use these templates to help you get  started. However, it's best to make a few alterations to these models to avoid sounding generic or copying off other letters. As mentioned above, you want to be authentic. Revising these templates to create something original will help you achieve that.

How often should I send a letter? 

Writing every three to four weeks is ideal for potential buyers or sellers who are not hurrying or only planning to purchase or sell a property. However, if you're tapping into clients with an expired listing or those about to go into foreclosure, it must be at least two to four days between the first three letters. That way, you can remain top of mind regarding urgent real estate needs.

Can I include statistics or data in my prospecting letter? 

Yes. One way to educate your recipients and establish yourself as a credible expert is by integrating relevant statistics or market analysis into the industry. You can use this data to back up your claims about various information, like market trends. 

Meanwhile, if you plan to use numbers in your letters, be sure they're up to date. Try something published within the last three years. 

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Do people really think these are real?
Yes! In a 3rd party blind study, participants were presented several cards. Some messages were written by our robots, some by humans. Participants were unable to identify which handwriting was done by a robot.
Why are handwritten cards better than post cards?
Most of our agents have the option to use brokerage postcards for free or low cost. Agents choose to use handwritten cards because we get them listing leads. Brokers want their logo going out—it’s a branding play. In reality, they don’t really help your business. Postcards focus on the brokerage. Handwritten cards focus on building rapport with the homeowner and how you can be of service. Postcards often don’t make it in the door. They typically go directly into the homeowner’s recycle bin. Postcards are mailed in bulk. The USPS discards undeliverable postcards. They kind of go into the void. And you don’t get confirmation when they actually drop in the mail. Postcards are visually overwhelming. There’s no clear message why someone should pick up the phone and call you.
Can I test a small number?
We’ve learned through testing that the minimum sweet spot for generating listing leads is 1,000 cards. Less than that won’t deliver the results you want . Our goal is to set you up for success and demonstrate clear value with every dollar you spend on handwritten cards.
How do you differentiate from other handwriting companies?
Addressable provides an end-to-end solution. When we produce a handwritten mail campaign for you, our goal is to generate listing leads for you. We help you stand out—and differentiate yourself—in a competitive market. Our experts craft the message, target the right homeowners, and track your results.
Can other agents mail to my area?
Nope! No other agent can market in your tiles.
How does Addressable work?
With our proprietary technology, an actual ballpoint pen is pressed to heavy card stock using a realistic human font. Our end-to-end process is carefully designed so that there are no marketing “tells or tip-offs.” Each homeowner who receives a card will believe you took the time to write it.
Can you tell me all the agents you work with?
Nearly every individual agent or team we work with does $20+ million in production, and they're very private about their marketing programs. They consider Addressable part of their secret sauce. Check out our top clients that have found success with us.